Prior to traveling, complete a Travel and Conference Attendance Request Form and submit for the necessary signatures. It is encouraged to enter a Requisition prior to approval of the request form so that once the request has been approved and submitted to Accounts Payable, the approved Purchase Order can be created.

After the travel has been completed, submit a Travel and Conference Reimbursement Request. Because exact costs are not always know until after travel has been complete, this form is needed to report actual costs. Include the necessary backup documentation and submit to Accounts Payable for reimbursement.

Please Note: Hotel receipts should show only the cost of the room and must not include incidental charges such as room service or other optional expenditures. Incidental expenditures are the responsibility of the individual.

Additional details are provided on page 2 of the Travel and Conference Attendance Request Form, linked below. Please email your questions regarding this process to Business@WintersJUSD.org.